Electronic Payment / eInvoice to the Federal Government
Just as with the traditional administration procedure, costs and fees can also be incurred with the electronic procedure. Consequently, there must also be the option of paying these costs online. Today, there are already diverse online payment systems, starting with online banking and various mobile payment systems such as Paybox or credit cards. All these online payment systems can be integrated into the electronic administration procedure. For the integration of online payment systems, a special interface has been developed precisely for these requirements: EPS-online.
Like today, where payment modalities with purchases in many Internet shops can be conveniently and quickly handled, electronic payment in eGovernment works in the same way. The authority receives the electronically signed report of the payment made, for instance, from the bank, even while the procedure is being handled. As it was usual in times of the payment note, the authority does not have to wait for receipt of the payment in order to close the procedure, but instead can start immediately.
There are many practical examples of electronic payment in eGovernment. For example, the "criminal register certificate" or the "electronic proof of residence". After the proof of residence has been requested, the fee is conveniently paid via an electronic payment system.
eInvoices to the federal government
Since 1 January 2013, the contractual partners of the federal government in goods and service transactions have been obligated to transfer invoices solely in electronically structured form. Since the start of the year, no paper invoices are accepted any more by the federal departments (a detailed list as well as details on the procedure can be found at www.erb.gv.at). The sole exception here are cash payments.
The transfer of e-invoices to the federal government has already been possible via the business service portal since 1 January 2013. After an initial check for formal errors, the electronic invoice is forwarded to the corresponding office. A copy of the invoice in PDF format is generated automatically and sent back to the e-mail address(es) indicated in the electronic invoice as confirmation of the transfer. If the invoice transfer should not have worked, this will be pointed out to the sender by the system.
The electronic transfer of invoices to the federal government and the resulting automatic processing accelerate administrative processes and help to save costs. In addition to savings in the postage fees, the eGovernment solution of course also results in a reduction in the burden on the environment.