Electronic Payment / eInvoice to the Federal Government
Just like traditional procedures with public authorities, fees and charges may also be required for their electronic counterpart. Therefore a way to pay for these costs must be made available online. Many online payment systems are already available today, such as online banking, mobile payment systems like Paybox, as well as credit cards. All of these online payment systems can be integrated into the electronic public authority procedure. A special interface specifically designed for integrating online payment systems was developed, called EPS2 online.
Electronic payments for eGovernment services can be carried out just as quickly and easily as in many shops on the Internet today. While the procedure is in progress, the public authority receives an electronically signed message with the confirmation that the payment was received, usually from the bank. The public authority doesn’t have to wait for payment in order to complete the procedure, as in the days of the paper payment slip. Instead, the entire procedure can be carried out right away. If “EPS online transfer” is selected as the payment type in an online form, the online banking page of the business’ bank will be displayed.
There are many real-life examples of electronic payments being used in eGovernment, such as for the "criminal record certificate" or the electronic "proof of residency". After applying for proof of residency, the respective fee can be paid easily using an electronic payment system.
eInvoice to the Federal Government
Since 1 January 2014, the contractual partners of the federal government in goods and service transactions have been obligated to transfer invoices solely in electronically structured form. Since the start of the year, paper invoices have no longer been accepted by the federal departments (a detailed list and further details can be found at www.erb.gv.at). The sole exception here are cash payments.
The transfer of e-invoices to the federal government has already been possible via the business service portal since 1 January 2013. After an initial check for formal errors, the electronic invoice is forwarded to the corresponding department. A copy of the invoice in PDF format is generated automatically and sent back to the e-mail address(es) indicated in the electronic invoice as confirmation of the transfer. If the invoice transfer should not have worked, this will be pointed out to the sender by the system.
The electronic transfer of invoices to the federal government and the resulting automatic processing accelerate administrative processes and help to save costs. In addition to savings in the postage fees, the eGovernment solution of course also results in a reduction in the burden on the environment.